Privacy Policy


Willowbank Raceway (the “Event”) is owned and operated by Willowbank Raceway (“Willowbank Raceway , we, us or our").

Willowbank Raceway respects your right to privacy and remains committed towards maintaining and safeguarding the integrity of your privacy, during your use of its platforms. Willowbank Raceway ’s privacy policy explains how the personal information you provide to Willowbank Raceway through your use of its platforms is managed, and how Willowbank Raceway protects the personal information it collects about you (and its stakeholders more generally).

From time to time, Willowbank Raceway may update or modify this policy, so please ensure you review it regularly for the most up to date terms. Willowbank Raceway may, in its absolute discretion, choose to inform its users of any modifications or changes to Willowbank Raceway ’s policy.

You acknowledge and agree that your continued use of Willowbank Raceway ’s website, following any change to this policy, will constitute your acceptance of the renewed terms.

Willowbank Raceway's Commitment

Willowbank Raceway recognises the importance of your right to privacy and that you have a right to control your personal information. Willowbank Raceway understands that providing personal information is an act of trust, and one which it treats very seriously. Unless you provide Willowbank Raceway with written consent to the contrary, this policy will govern how Willowbank Raceway manages your personal information and safeguard your privacy.

Willowbank Raceway is committed towards protecting your personal information and providing you with transparency in determining who can use and access your personal information and how it can be utilised.

Willowbank Raceway is further committed towards complying with its obligations under the Australian Privacy Principles implemented by the Privacy Act 1988 (Cth) and Privacy Amendment (Enhancing Privacy Protection) Act 2012 (Cth) (the “Act”). We undertake to comply with any laws introduced to strengthen protections for our stakeholder’s privacy.

Collecting Information

By using Willowbank Raceway ’s platforms, you acknowledge and agree that Willowbank Raceway is offering you the means to participate in Willowbank Raceway ’s community, provide your details for further use, and allow you to purchase tickets to the Event. In doing so, Willowbank Raceway will be able to access the content that you make available to Willowbank Raceway through your use of its platforms, consistent with the terms and conditions of this Privacy Policy and Willowbank Raceway ’s Ticketing and Attendance Terms (which are available from the Event website).

We will only collect or monitor any personal information about you where it is reasonably necessary:

  • to provide you with the services and customized functionality available from our platforms;
  • to provide you information;
  • to facilitate the promotion and management of the Events or activities promoted through this website;
  • because it is required by law;
  • to process payments made through this website for the purchase of Tickets to the Event;
  • to implement Willowbank Raceway ’s Ticketing Terms;
  • to provide you with information about and to promote the Event and related events products and services;
  • to protect Willowbank Raceway ’s rights or property of any of Willowbank Raceway ’s users; or any member of the public; or
  • to lessen a serious threat to a person’s health or safety.

Statistical Information

Willowbank Raceway uses third party tools to help maximise your enjoyment of its platforms. When you visit our website our metric tools collect information for statistical purposes, which includes but is not limited to the type of browser you use, your server address, your top level domain name, the pages you visited and the date and time of your visit. This information is only used to analyse how our website and resources are being used. We do not use this information to personally identify anyone. This information is stored third party servers.

Cookies & related technologies

Willowbank Raceway may utilise "cookies" and related technologies to enable it to monitor traffic patterns and to serve you more efficiently in the event that you revisit the website. A cookie does not identify you personally, but it does identify your computer. you can set your browser to disable cookies or to notify you when you receive a cookie and to provide you with an opportunity to either accept or reject it in each instance. If you disable cookies, you may not be able to access certain areas or features on Willowbank Raceway ’s website.

Log files, IP Addresses and Device Identifiers

Any time you make a request to access Willowbank Raceway ’s website, Willowbank Raceway ’s servers record certain log file information including, but not limited to, your Internet Protocol (“IP”) address, your ISP provider, browser type, and details on how you interact with third party websites. Also, please note that advertisers receive the URL of the page that you are visiting when you click an ad on or through Willowbank Raceway ’s Services. This information is collected by Willowbank Raceway for the purposes of achieving more accurate reporting and the improvement of Willowbank Raceway ’s website.

Other Uses

Any further collection of your personal information than that explained above will only occur with your consent. Willowbank Raceway only collect information from your use of its website and not from other organisations.

Willowbank Raceway will not collect unsolicited personal information about you.

Use and Sharing of your Information

By providing Willowbank Raceway with your personal information, you expressly and voluntarily accept its terms and freely accept, agree and authorise Willowbank Raceway to process your personal information in the ways set out by this Privacy Policy. If any of the information supplied from you to Willowbank Raceway is deemed “sensitive” by law, you acknowledge and agree that the supply of such information is entirely voluntary on your part.

Willowbank Raceway will not use or disclose any information about you without your consent, or access your communications on Willowbank Raceway ’s website unless it believes it to be necessary:

  • because it is required or permitted by law;
  • to lessen a serious threat to a person's health or safety;
  • for a purpose described above under the heading “Collecting Information”;
  • to enable an Willowbank Raceway to take appropriate action in relation to a reasonable suspicion of unlawful activity, or misconduct of a serious nature that relates to Willowbank Raceway ’s functions or activities;
  • to provide you with a service which you have requested;
  • to provide that information to an enforcement body for one or more enforcement related activities including the conduct of surveillance activities and intelligence gathering or the conduct of protective or custodial activities;
  • to implement Willowbank Raceway ’s Ticketing Terms
  • to assist in the location of the person who has been reported as missing when We believe it is reasonably necessary and Willowbank Raceway ’s disclosure complies with the Act;
  • to lessen or prevent a serious threat to individuals life health or safety or to public health or safety, and it is unreasonable to obtain your consent prior to the use or disclosure.

Examples of circumstances where We will use or disclose information about you includes:

  • to enable Willowbank Raceway to contact you to discuss your interest in Willowbank Raceway ’s company, the services we provide and the ways we can provide them;
  • to enable Willowbank Raceway to provide you with access to Willowbank Raceway ’s website and Willowbank Raceway ’s other services;
  • to advise you of announcements and promotions and events from us or our partners;
  • to enable Willowbank Raceway to contact you in the course of providing Willowbank Raceway ’s services to you;
  • to advise you about goods and services available through this website; and
  • to help diagnose technical problems and to administer the Willowbank Raceway ’s website and services to improve quality; and
  • to enable us to carry out maintenance, repairs and development of our website, software and computer hardware.

The types of people who may have access to your information includes:

  • Internal Recipients - Employees and contractors engaged by us will have access to your personal information. Willowbank Raceway ’s resellers and advisors may also have access to your personal information; and
  • State or federal police or other investigating bodies who are carrying investigations regarding suspected crimes, missing persons or other surveillance or intelligence gathering activities.

Direct Marketing

One of the purposes for collecting personal information from you is to enable Willowbank Raceway to promote our activities and services. Willowbank Raceway does not collect information from third parties for this purpose, nor does it send "spam" (unsolicited advertising information). If you are receiving promotional information from Willowbank Raceway and do not wish to receive this information any longer, you may remove your name from Willowbank Raceway ’s list either by using the unsubscribe link from the promotional email, or emailing Willowbank Raceway at, asking to be removed from our mailing list. Please allow 5 days for this request to be processed.

Quality, Security and storage of Information

Willowbank Raceway will endeavour to take all reasonable steps to keep secure any information which it holds about you, and to keep this information accurate, complete and up to date upon your written request.

Willowbank Raceway takes all reasonable steps to ensure the protection of your information from misuse and loss, unauthorised access, modification or disclosure. Willowbank Raceway achieves this by storing your information on secure servers that are protected in controlled facilities. In addition, Willowbank Raceway ’s employees and data processors are obliged to respect the confidentiality of any personal information held by Willowbank Raceway and complying with this policy. However, Willowbank Raceway will not be held responsible for events arising from unauthorised access to your personal information.

Once your personal information is no longer required by Willowbank Raceway for the purposes described in this policy, we will destroy or permanently de-identify it in accordance with our obligations under the Act, unless retention is reasonably necessary to comply with our legal obligations, meet regulatory requirements, resolve disputes between Users, prevent fraud and abuse, or enforce this Privacy Policy and our Terms of Use.

Access to your Personal Information

Your trust is very important to Willowbank Raceway . If at any time you want to know exactly what personal information any part of Willowbank Raceway ’s site is holding about you, you are welcome to request that information by emailing us Unless there is some legitimate reason why Willowbank Raceway will not provide you with this information, it will otherwise endeavour to contact you to provide a copy of any of your personal information it holds within 14 days or to notify you when it will provide it (which in any event should not be more than 30 days after your request). If Willowbank Raceway will not provide you with access, it will notify you of this fact and of the reasons for denying you access, and a complaint process for you to follow, within 14 days of your request. If Willowbank Raceway proposes to provide you access to your information, other than directly to you, it shall notify you of when and how you shall get access within 30 days of your request.

Correction and Deletion of your Personal Information

If at any time you wish to update any personal information held by Willowbank Raceway (including information such as IP logs etc), please contact us by e-mailing us at and we will process your request, having regard to the purpose for which it is held. If Willowbank Raceway elects not to correct your information, it shall notify you within 14 days, of the reason for our refusal, the mechanisms available for you to complain about Willowbank Raceway ’s refusal and such other matters as required by the Act.

If you wish to have your personal information deleted, please let us know and we will take all reasonable steps to delete it, unless we need to retain this information for legal purposes.

Links to other websites

From time to time, Willowbank Raceway may provide links to websites outside of its website. These linked sites are not under Willowbank Raceway ’s control and Willowbank Raceway is not responsible for the conduct of persons, companies and other websites linked to from its website. Before disclosing your personal information on any other website, We advise you to examine the terms and conditions of such disclosure with that party.

Problems and questions

If Willowbank Raceway becomes aware of any ongoing concerns or problems with its website, Willowbank Raceway will take these issues seriously and work to address these concerns. If you have any further queries relating to our privacy policy, or you have a problem or complaint, please contact us at,

Further information on privacy

For more information about privacy issues in Australia and protecting your privacy, visit the Australian Privacy Commissioner's website at

Further information

If you would like more information about your rights concerning privacy, please do not hesitate to contact us or email us at